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CIPS L4M8 Exam Syllabus Topics:

SectionWeightObjectives
Topic 1: Whole Life Asset & Cost Management25%- Total cost of ownership concept
  • 1. Legal, environmental and waste management obligations
    • 2. Purchase, operation, maintenance and disposal costs
      • 3. Hidden costs and supply chain risks
        • 4. Cross-functional collaboration and data use
          Topic 2: Ethics, Responsibility & Compliance25%- Ethical and responsible sourcing application
          • 1. Anti-bribery, corruption and human rights protection
            • 2. Regulatory compliance and ethical governance
              • 3. Sustainability and ESG integration
                • 4. CIPS Code of Conduct and professional standards
                  Topic 3: Application of Procurement Cycle25%- Key stages of procurement cycle in practice
                  • 1. Defining business needs and requirements
                    • 2. Tendering and selection processes
                      • 3. Market analysis and supplier research
                        • 4. Contract formation and management
                          Topic 4: Sourcing Process & Supplier Management25%- Stages of strategic sourcing
                          • 1. Creation of contract terms and specifications
                            • 2. Supplier performance monitoring and development
                              • 3. Supplier evaluation, selection and award
                                • 4. Stakeholder engagement and communication

                                  CIPS Procurement and Supply in Practice Sample Questions:

                                  Explain three strategic decisions that could be made or enhanced by using the STEEPLE or SWOT analysis

                                  Reveal Solution  Discussion  0

                                  Correct Answer:

                                  See the answer in explanation.
                                  Explanation:
                                  By using STEEPLE and SWOT analysis, the organization can reach out to the following strategic decision in how it will engage with its external environment, and utilize it strength to cover up for its weakness and achieve its strategic goals;
                                  1) STEEPLE can aid an organization to come up with informed decision by understanding when is the right time to procure goods or services?
                                  2) STEEPLE and SWOT analysis can uncover the quantity that could be most economical to ac-quire at the point in time.
                                  3) When an organization want to decide on the currency that could be most favorable for the buy, it will analyze the countries involved and the strength of their currency and make its decisions on which currency that the supplier should be paid that will not make the organization to lose unnecessary money to exchange.
                                  4) Should the product or services be made or bought?
                                  5) Should the product or services be resourced?
                                  6) Should the product or services be placed?

                                  Describe three ways that hidden cost could present themselves within the logistics operation

                                  Reveal Solution  Discussion  0

                                  Correct Answer:

                                  See the answer in explanation.
                                  Explanation:
                                  Hidden costs are costs that do not always present themselves at the onset of the project.
                                  Logistics can provide a hidden cost within global sourcing. The movement of goods can generate risk within a localized supply chain, but the risk is greater within global sourcing. Within global sourcing there are usually many more aspects to the logistics operation, hidden cost associated with the logistics process includes,;1) delays that can be experienced after placing orders, 2) unclear and poor/incorrect communication that might affect the successes of the transaction, also 3) goods could be confiscated by customs for unseen reasons.
                                  * Refer to the question column for response

                                  Describe two ways in which an organization with which you are familiar could use continuous im-provement as part of whole life asset management.

                                  Reveal Solution  Discussion  0

                                  Correct Answer:

                                  See the answer in explanation.
                                  Explanation:
                                  Continuous improvement relates to removing waste from the supply chain and improving processes to increase efficiency within whole life asset management in a full power project (a flour producing firm) can benefit from continuous improvement in the following ways;
                                  1) Reduce cost of spears by recondition parts, instead of disposing them out rightly.
                                  2) Can reduce down time by conducting routine maintenance after hours.
                                  3) Can reducing accident by up skilling operators on safety
                                  4) Can reduce waste oil by following owner's manual instead of relying on experience.
                                  5) Create efficiencies by operating a 24/7 shift pattern.
                                  * Refer to the question column for response

                                  When should whole life asset management be applied?

                                  Reveal Solution  Discussion  0

                                  Correct Answer:

                                  See the answer in explanation.
                                  Explanation:
                                  When organization has made the decision about which option is best for sourcing the asset, it can then begin to work on the whole life asset management strategy.
                                  Whole life asset management is the process of evaluating the total price and all associated costs of a product to make an informed decision as to which option will provide the organization with the best value for money.
                                  This strategy is only under taken for large-value procurements because; 1) It takes considerable time (2) It involves many stakeholders and require numerous resources; If whole life asset management were conducted on every purchase it would not create value for the organization and that may tie up valuable resources.
                                  * Refer to the question column for response

                                  Describe four factors that could damage reputation within the supply chair

                                  Reveal Solution  Discussion  0

                                  Correct Answer:

                                  See the answer in explanation.
                                  Explanation:
                                  The reputation of all the organizations within a supply chain is linked. A Company's reputation is an intangible asset that can contribute to the failure of an organization if damaged. Factors that could damage organizational reputation within the supply chain are;
                                  1. Quality: if the product or service quality is poor the organization may not satisfy it customers and this can lead to a loss of reputation in the market. For example, a residential building construction company contracting a supplier that would do a bad job which in three months may require home owners to reinstall new doors.
                                  2. Sustainability: if the organization is not replenishing that which it is extracting, it will some day run out of business or probably loss loyal customers. For example a drilling company that spills hydrocarbon as it drills.
                                  3. Fit for purpose: if an organization produce a product or carry out services that are not fit for purpose, it may run at loss for there will be so much rejection and rework. This can lead to customers switching to another organization which product or services are fit for their purpose.
                                  4. Contract management: an organization will have to manage its suppliers and the contracts to ensure they are delivering what they were contracted to do. A poor contract management is a waste in the process of delivery that can lead to reputational loss.

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